As a small business owner, you always want access to your data and documents. You may know from experience just how painful it can be if you accidentally lose some of your sensitive information, whether it be from a security breach or a simple slipup.
So that you don’t find yourself in the same situation, there are ways that you can protect your data and documents so that you don’t lose them. Let’s check out these three ways to keep your data and documents safe and available to you at all times.
1. Always Back It Up
This may seem like a super obvious tip, but always make sure to back up your information. You want to prevent data loss, as opposed to making up for the data once it is lost. Just as you apply sunscreen to prevent sunburn, back up your data to prevent losing it.
There are multiple ways that you can back up your information today. Some of the most popular include thumb drives, the cloud, and having both physical and digital copies of the document. It is up to you which backup method you prefer.
We recommend opting for cloud PC. This option ensures that your information is constantly backed up, accessed globally, and is not reliant on a physical computer or thumb drive.
2. Have a Plan B, C, and Sometimes D!
Even if you do opt for our recommended cloud PC option, you should choose more than one backup plan. Especially for critical information for your company, you never want to rely only on Plan A. Instead, you want to have a Plan B and Plan C in the case that the preferred plans don’t work out.
It is unlikely that Plan A fails, especially if it is a cloud-based option, but it is not impossible. Having a Plan B, C, and sometimes D simply means you don’t have to worry about a worst-case scenario. Multiple backup plans provide you peace of mind, knowing you have access to the information, even if one of the backup plans fails.
So, assume that you are planning a cloud-based backup option as Plan A. Your Plan B may be a thumb drive or saving a physical copy to your computer. If Plan A fails, you are still covered!
3. Encrypt When Necessary
In the case that your business deals with sensitive information, it’s always a great idea to encrypt your data. Encryption means that what is saved in the data cannot be accessed by just anyone. Even if hackers get their hands on your data, they have to decrypt the information first, which can be difficult if not impossible.
As a small business owner, it’s imperative to always have your data and documents on hand. They help you stay organized and trustworthy for your clients. In order for your data to be safe, you need to invest in multiple backup options and encrypt any data that is deemed sensitive.
Although going through all three of these steps may seem a bit excessive at first, it certainly will help you out whenever you are in a pinch.